Executive:
| |
|
|
|
|
|
||||||
| |
|
|
|
|
|
|
|||||
| |
|
|
|
|
|
|
|
|
|
|
|
Up-to-date 1991 CONSTITUTION AND BY-LAWS | The first 1968 Constitution
CONSTITUTION AND BY-LAWS 1991 The substantial and varied demands placed on the property owners of Wolf Lake have resulted in the development of an association of cottage owners whose concerns may differ substantially on issues. It is therefore, considered desirable that the owners form an association, the objects and functions of which are set forth in the following by-laws. ARTICLE # 1 NAME The organization shall be known as the WOLF LAKE COTTAGE ASSOCIATION (WLCA). ARTICLE #2 OBJECT The ASSOCIATION is to represent the interests of the owners and to serve as a channel through which members may become better acquainted by providing opportunities for social gatherings and to promote and maintain a spirit of co-operation among the members. ARTICLE #3 MEMBERSHIP Sec 1: Active membership shall be open to all property owners on Wolf Lake. In case of any doubt, all questions of eligibility shall be decided by the Executive of the Association, whose decision shall be final. Sec 2: Honorary membership. Upon approval of the Executive Committee, members who have contributed unselfishly of their time and effort to the affairs of the Association may be invited to become honorary members. ARTICLE #4 Sec 1: The management and activities of the association shall be the responsibility of an executive consisting of five (5) elected Active Members. One (1) of the elected members shall be retired each year. Committee members will remain eligible for election, provided the member has not served more than five consecutive years on the Executive Committee. Sec 2: A former executive member who has served five consecutive years may be eligible for election after a waiting period of one year. Sec 3: A Secretary-Treasurer shall be appointed each year at the first meeting of the Executive Committee. Sec 4: A President and Vice-President shall be elected each year by the Executive Committee from their membership meeting at a meeting called by the Past-President within two weeks following the Annual Meeting. The President shall not hold office for more than two (2) consecutive years. Sec 5: The Executive Committee shall appoint a Chairman and a Nominating Committee of at least two (2) members at least two months in advance of the Annual Meeting. It shall be the responsibility of the Nominating Committee to submit a slate of candidates. Further nominations may be made by any member in good standing at the Annual Meeting. A vote by secret ballot shall be taken. The Chairman and one member shall act as scrutineers. If a member of the Executive Committee should terminate his/her office before completion of his/her term, the vacant position shall be filled by the candidate having received the next highest number of votes, at the previous election. ARTICLE #4 continued Sec 6: Among their duties, Officers of the Association shall conduct all business, supervise activities and elect committees. They shall endeavor to maintain a democratic spirit throughout the membership. PRESIDENT. The President shall preside at all meetings of the Executive which shall be held as often as considered necessary by the President or if requested by two (2) other members of the Executive. Three Executive members shall constitute a quorum. VICE-PRESIDENT. In the absence of the President, the Vice-President will preside at all Executive meetings. SECRETARY-TREASURER. It shall be the responsibility of the Secretary-Treasurer to record the minutes of all Association meetings and special meetings held during the year. He/she shall receive all monies due the Association, and subject to the approval of the Executive Committee, make all disbursements for necessary expenditures. He/she shall, in books provided, keep a record of all receipts, expenditures and deposit all monies in a chartered bank or Credit Union. He/she shall present to each Executive Committee meeting a financial statement indicating the financial position of the Association. All cheques for disbursements must be countersigned by the President or Vice-President. Sec 7: ORDER OF BUSINESS. 1. Minutes of previous meeting 2. Report of Secretary-Treasurer 3. Communications 4. Report of Committees 5. Unfinished business 6. New business Sec 8: MEMBERSHIP COMMITTEE. A Chairman of the Membership Committee shall be elected by the Executive Committee. A sufficient number of members shall be elected to act on this Committee. Sec 9: ROADS COMMITTEE. A Chairman of the Roads Committee shall be elected by the Executive Committee. A sufficient number of members shall be elected to act on this Committee. Sec 10: SOCIAL COMMITTEE. A Chairman of the Social Committee shall be elected by the Executive Committee. A sufficient number of members shall be elected to act on this Committee. Sec 11: COMMUNICATIONS COMMITTEE. A Chairman of the Communications Committee shall be elected by the Executive Committee. Sec 12: Any other Committee as determined by the Executive to be necessary and chaired by one Executive member. ARTICLE #5 DUES Sec 1: All active members of the Association shall be required to pay dues:
ARTICLE #6 Sec 1: Any member may be dropped from the membership by unanimous vote of the Executive Committee, for the following reasons: No-payment of dues or assessments. Conduct unbecoming of a member.
Before any member can be suspended or expelled, he/she must be given an opportunity to appear before the Executive Committee on his/her behalf. ARTICLE #7 ANNUAL MEETING The annual meeting of the Association shall be held at 1:30 p.m. on Sunday of the Canada Day long weekend during the month of July. The meeting must be announced at least thirty (30) days prior to the actual date of the annual meeting. The announcement shall contain an agenda outlining items to be discussed at such meeting. Items so identified and discussed at the meeting shall be approved or rejected by the membership at the meeting. Sec 1: ORDER OF BUSINESS
ARTICLE #8 AMENDMENTS The bylaws may be amended by a majority vote of the members in attendance at the annual meeting or a special meeting called for that purpose. The Executive Committee shall consider all proposed amendments submitted by members provided they are supported by the signature of ten (10) members of the Association. All proposed amendments to the bylaws shall be communicated to the membership at least thirty (30) days in advance of the special meeting or Annual Meeting.
|
Wolf Lake Cottagers Association Constitution (as originally written for the first meeting - Sunday, August 25,1968. )Purpose: The purpose of this Association is to preserve as far as is practical, the wilderness aspects of Wolf Lake. Executive: The Executive shall consist of: Past President, President, First Vice President, Second Vice President, Secretary-Treasurer, Corresponding Secretary, Membership Committee, Suggestion and Grievance Committee Term of Office: The term of office is for one year from the date of election. Elections: The elections shall be held on the Sunday of the August Civic Holiday at a location to be decided upon [by] the Executive. Constitution Amendments: Amendments to the constitution may be moved and seconded by any members in good standing at any time. The constitution may be amended by two-thirds vote of the ballots cast by the membership of the Association. The vote will be taken by mail of all members in good standing. Suggestions and Grievances: All suggestions and grievances must be presented in writing to the President for review by the Executive. If the submission is rejected by the Executive, the member may present the submission in writing at the next general meeting for consideration by the membership. If the submission is acceptable, a progress report must be made in writing within thirty days of the date of the submission and subsequently at the general meeting, thereafter, until action upon the submission is complete. Meetings: Regular meetings will be held on the Sunday of the holiday week-ends commencing May 24, 1969, July 1, 1969, August Civic Holiday, Labour Day, Thanksgiving Day at 4 p.m. at a location to be decided upon by the Executive. Special meetings may be called at the discretion of the Executive. Fees: Fees are due and payable by August 1, with a one month grace period to Labour Day ($2.00 per annum) [Further amendments have been made since the writing of the original constitution. For example, the current membership fee is $25 per annum.] |
<%PRINT_BANNER%>