NCMA Fort Monmouth Chapter

Chapter Regulations

Section B
Classes of membership are as follows:

1. Member: An individual who belongs to the chapter and is current in all obligations to the Association. Each Member has the right to one vote at chapter level and to hold any elective office and/or appointive position at chapter and national levels.
2. Associate Member: An individual who belongs to the chapter and is current in all obligations to the Association. Each has the right to one vote at chapter level and to hold any elective office and/or appointive position at chapter level and is either:
   1. Pursuing at his or her own expense, not sponsored or reimbursed by his employers, a course of study equivalent to at lease nine semester hours, or
   2. Employed at an annual salary of no more than the current amount of the U.S. Government's Grade GS-7, Step 6, whether or not classified as an intern, apprentice, trainee or
   3. Special Category Member: An individual who belongs to the chapter and is current in all obligations to the chapter and who is:
      1. Presently unemployed and actively seeking employment as a contracting professional, or
      2. By reason of medical condition is temporarily or permanently disabled.
3. Retired Member: A retired person (not employed), over the age of 60, who has been a member of NCMA. Retired membership status may be granted at a reduced rate to be established by the Executive Committee.

Article II. Executive Committee

Section B
The Committee shall hold regular meetings at least three times during each fiscal year. The Secretary shall make notice of all meetings of the Committee to each member not less than fifteen days prior to the date set for each meeting, but failure in the delivery of such notice shall not invalidate the meeting or any action taken there at which otherwise meets the requirements of the National Constitution and these Bylaws. Special meetings may be called by the President or upon written petition by sixty percent of the members of the entire Committee to the Secretary who shall comply within five days of receipt of such petition with the notice requirements for regular meetings.

Section C
A quorum for meetings of the Committee shall be the representatives of sixty percent of the eligible votes of the entire Committee as of the last day of the month preceding the meeting, and shall be required for the valid conduct of business.

Section D
If a member is unable to attend a meeting of the Committee, the President may designate an Alternate for that meeting by notice delivered to the Secretary prior to or at such meeting and such Alternate shall have all the power and authority, including the right to cast his or her votes, which the member would have at such meeting.

Section E
In addition to removal from office as provided in Article VIII, Section A of these Bylaws, Committee members may also be removed from office for cause by presentation of cause and petition for removal made to the Executive Committee in writing signed by at least three members of the Executive Committee presented to the Secretary, followed by an affirmative vote of eighty percent of the entire Committee taken by mailed ballot issued by the Secretary within thirty days after receipt of such petition.

Section F
In the appointment of Chapter officers to fill vacancies or newly formed positions the voting rights of the members of the Committee shall be one vote per Committee Member.

Article III. Board of Advisors

Section A
Subject to the specific restrictions and obligations of the Constitution and these Bylaws, the Board of Advisors may act on behalf of the Executive Committee to the extent generally or specifically authorized by the Committee.

Section B
he Board of Advisors is presided over by the President or the President's authorized designee with authority to implement the policies and legislation of the Executive Committee. The scope of authority of the Board of Advisors shall be as limited by the Executive Committee.

Section C
The Board of Advisors shall hold regular meetings immediately prior to each meeting of the Executive Committee. The President may call special meetings with reasonable notice to the members given by the Secretary.

Section D
A quorum for meetings of the Board of Advisors shall be twenty-five percent of its members, and shall be required for the valid conduct of business. No alternate representatives or proxies shall be allowed.

Section E
Each member of the Board of Advisors shall have one vote on any matter brought before the Committee of Advisors. Actions shall be taken by majority vote of those present.

Article IV. Chapter Officers

Section A
The Director for a Chapter fiscal year shall be a past Chapter President. The President, Vice President Programs, Vice President Membership, Secretary, and Treasurer shall be elected by a consensus vote of the membership. The Election Committee shall be constituted from past President's who remain members in good standing. The Chairman shall be the Past President or if he or she is unable to serve, the President. By March 1 of each year the Chairman shall solicit nominations for each office from each member of the Committee and the current Chapter President, and each of them may submit nominations for each office. Nominees shall be publicized to the general membership prior to the election and the general membership offered the opportunity to submit additional nominations. The Secretary shall present to the general membership the nomination results not later than March 15 of each year and conduct general elections not later than May 15 of each year.

Section B
Any Office shall be considered vacant if the incumbent ceases to be a member. In addition, any Officer may be removed by cause by an affirmative vote of two-thirds of the entire Executive Committee cast by written ballot opened by the Secretary (or, if the office involved is the Secretary, by the Treasurer). Upon the removal, resignation, inability to serve, or death of an Officer, the office shall be filled for its unexpired term as follows: if it is the President, the Vice President- Programs; if it is any other office, by appointment by the President with prior Executive Committee approval.

Article V. Appointive Positions

Section A
The President may, with the concurrence of an affirmative vote of a majority of the entire Executive Committee, appoint Chairpersons for specific specialized activities of the Chapter, as he considers appropriate. Such Chairpersons must be Members of the Chapter and may concurrently serve as Chapter officers. They shall serve for each fiscal year unless removed by the President and may be reappointed without limitation. They shall act in an advisory capacity only, and be primarily responsible to the President. They shall be invited to attend all meetings of the Executive Committee but shall have no vote in their capacity as Chairpersons. The President may appoint and dissolve special committees on a fiscal year basis and task forces for specified and unspecified terms to review and make recommendations on matters of significance to the Chapter. The members of such committees and task forces may be drawn from the entire membership without regard to any national or chapter offices concurrently held, but special committees and task forces shall be advisory only.

Section B
All Committee Chairpersons shall report to the President or the President's authorized designee. The President shall be responsible to the Executive Committee for all reports and actions of the Chairpersons and Committees.

Article VI. Initiation Fee(s) and Dues

Section A
The fees for Members, Associate Members, Retired and Special Category Members shall be as established by the National Office.

Section B
A member who does not pay the required dues will be automatically suspended one month past the due date and shall no longer have the right to vote or hold elective or appointive office at either national or chapter levels. If such dues are paid within three months after the due date, the member shall be considered reinstated with continuous membership and recover all applicable rights.

Article VII. Special Recognition of Members

Section A
The Executive Committee by an affirmative vote of a majority of those present at any meeting may recommend for selection to Honorary Life status any Member who has made exceptional and noteworthy contributions to the achievement of the purposes of the Association as set forth in Article II of the Constitution.

Section B
The Executive Committee by an affirmative vote of a majority of those present at any meeting may recommend for selection to Fellow status any Member who has made significant contributions to the Association and who meets the additional professional and other eligibility requirements for such status which are established from time to time by an affirmative vote of a majority of those present at any meeting of the Committee, and whose names are submitted to the Secretary in writing by his chapter president with the certification that such requirements have been met (except in the case of a chapter president, in which event such certification shall be made by the appropriate Regional Vice President).

Section C
Status granted under this article shall continue during the membership of the individual unless earlier revoked by the Executive Committee under the same voting requirements by which such status has granted.

Article VIII. Chapter Officers, Assets, Activities, and Statements

Section A
Chapter assets shall be conserved and protected in accordance with applicable laws, regulations, and prudent practices. They shall be used for purposes consistent with those set forth in Article 11 of the Constitution. In the event of chapter charter revocation or dissolution, all residual chapter funds shall be forwarded to the principal office of the Association.

Section B
Chapter activities desired to be designated "Regional" must be approved in advance by the Executive Council as to both schedule and charges. The schedule of and the charges for any other program, event, or curriculum proposed to be conducted by a chapter, other than regular chapter meetings, must be approved in advance by the appropriate Regional Vice President. The Association shall not be liable for any loss or expense which may occur in connection with any chapter activities, except to the extent that the Executive Council itself specifically and in writing consented to such liability.

Section C
Chapters shall issue no statements or take official action on matters of regional or national import to the Association without the prior consent of the Executive Council.

Article IX. Annual Audit

An independent annual audit is to be initiated by the President, and such auditors shall perform an annual audit of the books and records of the Association to the extent they deem appropriate under generally accepted accounting practices applicable to non-profit corporations of similar purpose. A copy of the signed, written report of such audit, including any recommendations, suggestions, or comments made on its transmittal, shall be forwarded to each member of the Executive Committee within ninety days of the end of each fiscal year.

Article X. Code of Ethics

Section A
An enforceable code of ethics for Association members have been established by the National office.

Section B
Such code of ethics shall be included in descriptive publications of the Chapter and printed prominently at least once each year in a newsletter sent to every member.

Article XI. Parliamentary Authority and Interpretation

The rules of order for all meetings of the Executive Council and the Executive Committee and Chapters shall be Robert's Rules of Order. The rules may be temporarily suspended by a 75 percent majority vote of those present at such meeting. The Executive Committee shall decide all questions of Bylaw interpretation.

Article XII. Revocation or Amendments to these Bylaws

These Bylaws may be revoked or amended by affirmative votes of three-fourths of the entire Executive Committee taken by mailed ballot issued by the Secretary thirty days after the affirmative vote of a majority of those present at any Committee meeting. (See Constitution, Article XII, Section A-)

Article XIII. Effectivity

These Bylaws were adopted on July 18, 1998, by three-fourths of the entire Executive Committee. Said previous Bylaws are hereby revoked and superseded as of the date of approval of these Bylaws, but this shall not nullify, invalidate, or otherwise affect in any way any actions taken under said previous Bylaws.

As approved by consensus of the Executive Committee:

Lori Sakalos
Chapter President
1998-1999