BOY SCOUT
TROOP 510
Trinity United Methodist Church
TROOP LIBRARY
MANUAL
Table of
Contents
SUBJECT TAB
SECTION
Introduction .................................................................................................... i
What is the Troop Library
What are your responsibilities
“How-To...” .................................................................................................... 1
Maintain the merit badge pamphlet library
Run the merit badge pamphlet by-back program
Check materials out and in
Maintain the library
Get additional forms
Change library procedures
List of books
in the library .............................................................................. 2
Current Merit Badge Books
Out-dated Merit Badge books (to be
developed by the librarian)
Other books and pamphlets (to be
developed by the librarian)
Checkout
sheets ........................................................................................... 3
Buy-Back
program forms ............................................................................... 4
Form
Originals .............................................................................................. 5
Introduction
First off,
“Thanks!” for taking the position of Troop Librarian. Both the Senior Patrol Leader and the Scoutmaster feel that you
can do a good job. The other leaders
and Scouts are all counting on you.
The troop
library is more than just a collection of pamphlets. It is a source of information about how Scouting is done today
and about how Scouting used to be. Some
of the materials in the library go back to the early days of Troop 510. The pictures and language may seem a little
dated to our modern eyes but seeing how things used to be can be interesting. Besides, when some adult begins talking
about what they had to do as a Scout; you know, the “had to walk 50 miles to
summer camp through waist deep snow, uphill both ways” kind of story; you can
get out the Boy Scout Handbook from back then and see what the requirements
really were.
Your job as
Troop Librarian is to care for this collection of materials. Preserving what is already there and adding
new materials as needed are a part of the job as is making the materials
available to other Scouts and leaders.
You are also the key to the troop’s merit badge book buy-back program.
Your specific
job duties are:
· Check
materials in and out of the library.
· Make sure that
we have a current copy of the merit badge pamphlet for all Eagle-required merit
badges.
· Recommend new
materials for addition to the library.
· Receive used
merit badge books from other Scouts and fill out the buy-back form.
· Add materials
to the library.
HOW - TO
As Troop
Librarian your tasks include checking materials in and out of the library,
being the first contact in the merit badge buy-back program, and in maintaining
the library by replacing outdated or damaged materials and by adding new
materials to the library.
The following
procedures were set up to help you in these tasks. Don’t feel, however, that these procedures are the only way to do
things or are the best way to do things.
If you have a better way talk to the Senior Patrol Leader and the
Scoutmaster. If they agree then change
the procedure.
CHECKING MATERIALS IN AND OUT
All materials
are checked out using the same form.
This is what it looks like:
There are blank copies of the form in Section 3 and the original form is in
Section4.
Checking
materials out of the library is simple.
First, print today’s date in the “Date Out” column. Then print the number of copies of that item
borrowed in the “# Copies Borrowed” column.
Most of the time people will only check out one copy of an item but
sometimes (like for songbooks) they might need extra copies. Print the title in the “Title” column, print
the borrower’s name in the “Name” column, and have them sign the “Signature”
column. That’s all there is to it!
Checking in
materials is even easier. To check an
item in just print the date it was brought back in the “Date In” column and put
the item back in the library.
Damaged
or Lost Materials
Sometimes
library materials will get damaged or lost while they are loaned out. If this happens go ahead and check the item
in by writing the date returned or if the item was lost write the word “lost”
and the date reported and
report the loss or damage to the Scoutmaster.
Usually the troop will just replace the item without any penalty but
that is the Scoutmaster’s decision.
MERIT BADGE PAMPHLET BUY-BACK PROGRAM
As you know,
the troop will buy used merit badge pamphlets at half-price. One of your responsibilities is to handle
this program for the troop. The way the
program works is that a Scout will bring his used merit badge pamphlets to
you. You will help him fill out the
Buy-Back form and then give it to him.
It is his responsibility to take the form to either the troop treasurer
to credit his troop account or to the advancement chairman if he wants a
replacement book.
This is the
buy-back form:
When a Scout want to turn in merit badge pamphlets he brings them to you. You will take a blank form and print in the
Scout’s name and the date. Ask the
Scout if he wants a credit to his troop account or if he wants the troop to buy
new pamphlets for him.
If the Scout
wants a credit to his troop account you fill out the top section. Check the box beside “Credit my
Account”. Write the number of books
being turned in on the line in front of books and calculate the total credit by
multiplying the number of books by the current credit. Then sign the form where it says “OK’d by”,
and give the completed form to the Scout.
If the Scout
wants the troop to buy new merit badge pamphlets for him check the box beside
“Buy Different Pamphlets”. Count the
number of pamphlets being turned in and divide by 2 to figure the number of new
pamphlets the troop should buy. Ask the
Scout which pamphlets he wants, write the names on the lines, sign the form
beside “OK’d By”, and give the form to the Scout.
Each form can
only be used for a credit to the Scout’s troop account or for purchase of new
merit badge pamphlets - not for both.
If the Scout wants to split his pamphlets between both options then you
will need to fill out two forms. If the
Scout only has one pamphlet he must have it credited to his account.
MAINTAINING THE LIBRARY
Eagle-Required Merit Badge Pamphlets The troop wants to have at least one copy of
the merit badge pamphlet for all Eagle-required merit badges. One of your first responsibilities is to
ensure that we are fulfilling this commitment.
If there are pamphlets missing you need to talk to the Scoutmaster about
getting them replaced.
Replacing Worn-Out Items
Eventually all of the materials in the library will need to be replaced
- especially merit badge pamphlets which get the most use. When you think an item is worn beyond repair
you need to decide if it should be replaced.
First, you need to see if there are other copies in the library. If we have other copies it may not be
necessary to buy a replacement unless the item is used a lot. Then second question, of course, is how
often the item is used. Here’s where
the old check-out sheets can help. If
you decide that the troop should buy a replacement you need to tell the
Scoutmaster that you recommend buying a replacement. If the Scoutmaster agrees then tell the Advancement Chairperson
that the troop needs to buy the item.
The Advancement Chairperson will buy the item and give it to you to be
put into the library. The old item
should be destroyed. Be sure to mark
the replacement as troop property and update the list of materials before
putting it into the library.
Out-of-Date Materials
The Boy Scouts of America changes materials from time to time as new
program elements are added or as requirements change. When this happens the troop needs to update the library. The biggest problem is finding out when
these changes happen. Your best source
of information is the District Roundtable.
These meetings happen once a month and there are sessions for adult
leaders and for the Senior Patrol Leader.
Remind your SPL of the need to attend these meetings and to be sure to
tell you of changes to the literature.
When a change does happen you need to determine how many items are
effected and decide what new items should be purchased and how many of each
type are needed. Make your
recommendation to the Scoutmaster. The
out-of-date materials are not destroyed but should be put with other obsolete
materials. Again, don’t forget to make
the replacements as troop property and update the list of materials before
putting them in the library.
New
Materials
Every now and
then BSA will introduce a new merit badge subject or will publish a new
reference book. You are responsible for
reviewing the new materials and recommending whether the troop should purchase
a copy. To make the job easier you only
need make recommendations for the items you think we should buy. If you don’t think we need a copy you don’t
have to make a recommendation.
GETTING ADDITIONAL FORMS
When you get
near the end of the blank forms then you need to get more. The original forms
are kept in Section 5. You can ask the Scoutmaster or Advancement
Chairperson to make the copies for you unless you have access to a copy
machine.
There are also
copies of the forms and of this document on the diskette included in the front
of this folder in case you want to print copies or make changes to them. All of the documents were created using
Microsoft Word for Windows 95 (Word 7.0a).
CHANGING LIBRARY FORMS AND PROCEDURES
This manual,
the form, and the procedures are not the final word in troop libraries. They were put together simply to give us all
a place to start. As you become more
familiar with running the library you will see better ways to do things. Don’t be afraid to recommend changes –
that’s part of your job as Librarian.
When you develop a better method talk it over with your Scoutmaster and
then, if he agrees, GO FOR IT!
NAME OF ITEM |
COPYRIGHT/EDITION/REVISION |
Architecture |
1995
Printing of the 1995 edition |
Athletics |
1971
Printing of the 1943 edition |
Basketry |
1968
Edition |
Camping |
1988
Printing of the 1984 revision |
Chemistry |
1994
Printing of the 1992 edition |
Citizenship
in the Community |
1995
Printing of the 1993 revision |
Citizenship
in the Nation |
1995
Printing of the 1993 revision |
Citizenship
in the Nation |
1995
Printing of the 1993 revision |
Citizenship
in the Nation |
1995
Printing of the 1993 revision |
Citizenship
in the World |
1995
Revision of the 1993 edition |
Citizenship
in the World |
1995
Revision of the 1993 edition |
Citizenship
in the World |
1995
Revision of the 1993 edition |
Coin
Collecting |
1975
Printing of the 1975 revision |
Communications |
1995
Printing of the 1992 edition |
Cooking |
1995
Printing of the 1986 edition |
Cycling |
1984
Printing of the 1984 revision |
Cycling |
1985
Printing of the 1984 revision |
Electricity |
1991
Edition |
Environmental
Science |
1996
Printing of the 1983 revision |
Fire
Safety |
1995
Edition |
Fire
Safety |
1995
Edition |
Fire
Safety |
1995
Edition |
First
Aid |
1995
Printing of the 1995 edition |
Horsemanship |
1995
Printing of the 1986 revision |
Indian
Lore |
1963
Printing of the 1959 edition |
Landscape
Architecture |
1980
Printing of the 1969 edition |
Personal
Management |
1996
Printing of the 1996 revision |
Sports |
1972
Printing of the 1972 edition |
Sports |
1972
Printing of the 1972 edition |
Sports |
1983
Printing of the 1972 edition |
Sports |
1994
Printing of the 1972 edition |
Swimming |
1995
Printing of the 1993 edition |
Truck
Transportation |
1973
Printing of the 1973 edition |
Truck
Transportation |
1973
Printing of the 1973 edition |
Truck
Transportation |
1973
Printing of the 1973 edition |
Truck
Transportation |
1973
Printing of the 1973 edition |
Wilderness
Survival |
1984
Printing of the 1984 revision |
Wilderness
Survival |
1984
Printing of the 1984 revision |
Wilderness
Survival |
1987
Printing of the 1984 revision |
Woodwork |
1992
Printing of the 1970 edition |
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Borrower’s |
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Date Out |
Copies |
Title |
Name |
Signature |
Date In |
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TROOP 510 MERIT BADGE PAMPHLET BUY-BACK PROGRAM
Scout’s Name: Date:
o CREDIT MY ACCOUNT Please credit my individual troop account
with $1.20 per book.
Take this form to the Troop Treasurer and he/she will put the money your
account.
________ Books x $1.20 = $______________ OK’d by:
(Troop Librarian)
OR
o BUY DIFFERENT PAMPHLETS Please purchase one new pamphlet for every
two I turn in.
Take this form to the Advancement
Chairman and he/she will buy the books
for you. You can pick them up at the
next meeting.
________ Books / 2 = ______________new
books OK’d by:
(Troop Librarian)
List the pamphlets you want
TROOP
510 MERIT BADGE PAMPHLET BUY-BACK PROGRAM
Scout’s Name: Date:
o CREDIT MY ACCOUNT Please credit my individual troop account
with $1.20 per book.
Take this form to the Troop Treasurer and he/she will put the money your
account.
________ Books x $1.20 = $______________ OK’d by:
(Troop Librarian)
OR
o BUY DIFFERENT PAMPHLETS Please purchase one new pamphlet for every
two I turn in.
Take this form to the Advancement
Chairman and he/she will buy the books
for you. You can pick them up at the
next meeting.
________ Books / 2 = ______________new
books OK’d by:
(Troop Librarian)
List
the pamphlets you want