AGM Agenda
Location:
Thank You to all
volunteers
without whose help the gardens would not function.
Executive, grass cutters (including those who keep
the machinery repaired and running, spring, summer and fall garden coordinators
who keep the garbage emptied, porta potty cleaned, supplies and emptied, garden
stringers, hose set up and put away as well as many others who contribute their
time and energy.
Present:
President: Marlene Hooper (H-6,7)
Treasurer: Robert Nelson (E-6,7)
Registrar Victor Tetreault (M-9,10)
Director:
Absent:
Past President and secretary: Paule Hjertaas (N-13,14)
Director: Doug Gillard (K-8)
1.
2. 2007 Garden AGM meeting
minutes. Victor moved to accept 2007 AGM
meeting minutes. 2nd by
Albert. Carried.
3. 2008 Agenda. Albert moved to accept 2008 AGM agenda. 2nd by Robert. Carried.
4. 2008 Financial Statement. Robert explained the financial
statement. Dan Beverage moved to accept
2008 financial statement. 2nd
by Nonnee Garrey. Carried.
5. Weed control
Rototiller used over 80 hrs kept
abandoned plots and some walk ways clean.
The tiller was also used to help those gardeners who had a plot that was
abandoned in 2007.
- Summer
coordinator Paule was diligent in her plot check ups which helped to keep
weeds under control.
- Use
of plastic on K-11 - an abandoned plots the plastic was somewhat successful. The weeds were still under the plastic
although they were yellow from lack of sunlight.
- Only 7
abandoned plots during the season, two more at the end of 2008.
6. Perennial Plots Rows O and P 17 to 21
Were successful. Questions asked if those in perennial plots
could receive a $5.00 fee reduction as they do not have WCA tilling their
plots. It was explained that perennial
plots would not be plowed by WCA so perennials could be grown. No fee reduction.
-
Compost pile in perennial area Marlene
to check with WCA do they have any issues with the compost pile being left in
the perennial area.
7.
8. Porta-potty - more frequent
servicing between July and August was successful. Suggestion made to have a hand sanitizer in
the porta-potty. There was one in the
unit last year. The spring coordinator to ensure the prota-potty for 2009 does have a
hand sanitizer inside.
9. Need for mowing and trimming
volunteers. Discussed later.
10. Vandalism a problem in 2008. More of a theft issue. Question was asked if we could increase fees
to cover private security services. It
was decided this would be too expensive.
Alternative get to know your neighbors and put up signs. Marlene
to ask WCA if we can put up signage stating the area is private property and
under surveillance.
11. Expansion 28 - ½ sized
plots rows J and H from 17 to 23.
Discussion on approaching Sask Fergo for funding. Water line for expansion was installed
today. Use of crusher dust in walk
ways. Not a good idea perhaps in the
parking area only. Expansion in row Q
for next year to be ready for 2010.
12. Fee increase full plots
from $40.00 to $45.00 and ½ plots from $25.00 to $30.00. Explanation on SZRB not collecting $5.00
community membership. Increased revenue
used to improve garden items like new hoses, hew posts and more presentations. Suggestion was made to have some spare garden
hoses to use mid season.
13. Motions Robert Stedwill
(L20) Rototill other way and lift across walk ways. Motion read by Marlene from submitted
e-mail. 2nd by Paul
Jones. No one in favor, Six opposed. Not
carried.
- Carolyn Kwong (F4) Only short plants within 3 ft
of adjacent plots. Motion read by
Marlene from. 2nd
by Paul Jones. No one in favor, Seven opposed. Not
carried.
Marlene to contact gardener
in F5 and ask that tall vegetation not be planted within 3 feet of F4.
Paul
Jones made a motion that that a ceiling of $35.00 be
put on those coming into the garden area to do rototilling. Discussion just put information in bulletin
board and on web site. Suggested rate between $30.00 to $40.00.
14. Elections of executive :
Treasurer/web master Paul Jones.
Spring Coordinator Bruce Vick along with Doug Elliott (O 1
& 2).
Summer Coordinator Vacant.
Fall Coordinator -
Member at large #1
Member at large #2
Must be 2nd
by someone and then accepted as read and carried.
14.
Other business.
Compost pile process for returned
material. Marlene to
contact WCA to find out the process.
- 10
best gardeners Question about reviving the contest. Suggestion to have the criteria early in the
season so all gardeners know. Ideas
flowers for colour or some for new gardeners.
Paul to organize for next season.
15.
2008 AGM meeting adjourned at