Community Gardens

AGM Agenda

Wednesday November 5, 2008  7-9 pm

Location: South Leisure Center 170 Sunset Drive

 

Thank You to all volunteers – without whose help the gardens would not function.

Executive, grass cutters (including those who keep the machinery repaired and running, spring, summer and fall garden coordinators who keep the garbage emptied, porta potty cleaned, supplies and emptied, garden stringers, hose set up and put away as well as many others who contribute their time and energy.

           Present:

           President: Marlene Hooper  (H-6,7)

           Treasurer: Robert Nelson  (E-6,7)

           Registrar Victor Tetreault   (M-9,10)

           Director: Arnold Fritsch (M-3 Q-16)

           Absent:

           Past President and secretary: Paule Hjertaas  (N-13,14)

           Director: Doug Gillard  (K-8)

 

1.       7:00 Marlene called the meeting to order.

 

2.       2007 Garden AGM meeting minutes.  Victor moved to accept 2007 AGM meeting minutes.  2nd by Albert.  Carried.

 

3.       2008 Agenda.  Albert moved to accept 2008 AGM agenda.  2nd by Robert.  Carried.

 

4.       2008 Financial Statement.  Robert explained the financial statement.  Dan Beverage moved to accept 2008 financial statement.  2nd by Nonnee Garrey.  Carried.

 

5.       Weed control

            – Rototiller used over 80 hrs – kept abandoned plots and some walk ways clean.  The tiller was also used to help those gardeners who had a plot that was abandoned in 2007. 

             -  Summer coordinator – Paule – was diligent in her plot check ups which helped to keep weeds under control.

             -  Use of plastic on K-11 - an abandoned plots – the plastic was somewhat successful.  The weeds were still under the plastic although they were yellow from lack of sunlight.

             -  Only 7 abandoned plots during the season, two more at the end of 2008.

 

6.       Perennial Plots  Rows O and P 17 to 21

            – Were successful.  Questions asked if those in perennial plots could receive a $5.00 fee reduction as they do not have WCA tilling their plots.  It was explained that perennial plots would not be plowed by WCA so perennials could be grown.  No fee reduction.

             -  Compost pile in perennial area – Marlene to check with WCA – do they have any issues with the compost pile being left in the perennial area.

             

7.       McLeod street garden expansion did not deplete our numbers.  Their costs – 20x30 for $50.00, 20x20 for $35.00, and 10x10 for $10.00.

 

8.       Porta-potty - more frequent servicing between July and August was successful.  Suggestion made to have a hand sanitizer in the porta-potty.  There was one in the unit last year.  The spring coordinator to ensure the prota-potty for 2009 does have a hand sanitizer inside.

 

9.       Need for mowing and trimming volunteers.  Discussed later.

 

10.   Vandalism a problem in 2008.  More of a theft issue.  Question was asked if we could increase fees to cover private security services.  It was decided this would be too expensive.  Alternative – get to know your neighbors’ and put up signs.  Marlene to ask WCA if we can put up signage stating the area is private property and under surveillance.

 

11.   Expansion – 28 - ½ sized plots rows J and H from 17 to 23.  Discussion on approaching Sask Fergo for funding.  Water line for expansion was installed today.  Use of crusher dust in walk ways.  Not a good idea – perhaps in the parking area only.  Expansion in row Q for next year to be ready for 2010.

 

12.   Fee increase – full plots from $40.00 to $45.00 and ½ plots from $25.00 to $30.00.  Explanation on SZRB not collecting $5.00 community membership.  Increased revenue used to improve garden items like new hoses, hew posts and more presentations.  Suggestion was made to have some spare garden hoses to use mid season.

 

13.   Motions – Robert Stedwill (L20) – Rototill other way and lift across walk ways.  Motion read by Marlene from submitted e-mail.  2nd by Paul Jones.  No one in favor, Six opposed.  Not carried. 

                   - Carolyn Kwong  (F4) – Only short plants within 3 ft of adjacent plots.  Motion read by Marlene from.  2nd by Paul Jones.  No one in favor, Seven opposed.  Not carried.

Marlene to contact gardener in F5 and ask that tall vegetation not be planted within 3 feet of F4.

Paul Jones made a motion that that a ceiling of $35.00 be put on those coming into the garden area to do rototilling.  Discussion – just put information in bulletin board and on web site.  Suggested rate between $30.00 to $40.00.

 

14.   Elections of executive :

Treasurer/web master –  Paul Jones.

Spring Coordinator –  Bruce Vick along with Doug Elliott (O 1 & 2).

Summer Coordinator – Vacant.

Fall Coordinator -  Arnold  Fritsch

Member at large #1

Member at large #2

      Must be 2nd by someone and then accepted as read and carried.

 

14. Other business.

            – Compost pile process for returned material.  Marlene to contact WCA to find out the process. 

             -  10 best gardeners – Question about reviving the contest.  Suggestion to have the criteria early in the season so all gardeners know.  Ideas – flowers for colour or some for new gardeners.  Paul to organize for next season.

 

 

 

15. 2008 AGM meeting adjourned at 8:30.